Streamline Your Library Operations with Vidyalaya’s Library Management System

"The library is the heart and hub of the school." – Ron Black

The quote highlights the significance of a school library effectively. The entire environment at the library fascinates everyone: the walls full of books, organized sections of books, the silence fills the rooms, creating a studious atmosphere. But this ideal scenario is not always the case. Manual management of the library has several flaws, making the entire system inefficient and less productive. To address this problem, I-School has launched a library management software. This advanced software addresses the limitations of manual systems and optimizes workflows. Discover how this transition can transform your library management.

Why Manual Library Management is Not Suitable Today

Manual library management introduces various flaws that reduce the efficiency of the entire system. In today’s data-driven era, the pace is rapid and produces vast amounts of data daily. There are certain limitations to manual handling of data-oriented systems. Here are the reasons why manual library management is not feasible today:

• Delayed results and errors due to human intervention
• Inefficient data handling
• Inability to contribute to the decision-making process
• Manual inventory management
• Less productive staff due to a major workload

How to Automate Library Management Systems

We have understood why manual library management fails. Now let’s see the solution. Leading EdTech software companies like I-School offer Library Management Software. This software resolves the system's shortcomings and transforms it into a more efficient one. Here’s how it brings changes to library workflows:

• I-School’s library management software helps to manage every transaction of book issue, return, and due. It also tracks every book in the library - issued, returned, or missing.
• The software generates unique serial numbers for every book, making it easy to identify and track books.
• It registers the accounts of students eligible for the library, keeping a complete record of the student, along with grade, year, and contact details.
• It tracks teachers' borrowings, including details of which books they have borrowed and for how long.
• The software manages fines, library fees, and coordinates with the central fee management process.
• Advanced library management systems integrate with the school payroll system to manage library staff, their payroll, and working hours.
• Administrators can access the system from smartphones, offering great flexibility.
• I-School’s library management system sends notifications about book statuses and transactions. Administrators can respond to student queries via SMS or emails.

Features of Library Management Software

I-School’s Software is equipped with key features that make day-to-day operations easy and efficient. Here are the top features:

1. Acquisition Management:
   • Manages the complete inventory system, including placing orders, checking resource quality, processing invoices, vendor payments, updating acquisition records, and auto-allocating book IDs to the latest acquisitions.
2. Catalogue Management:
3. Creates metadata, rack numbers, and location identifiers to catalogue library resources, making it easy to locate books.
4. Creates and manages user profiles, including students, teachers, and library staff, ensuring multi-user system efficiency.
5. Manages stock verification, scans books based on unique serial numbers, and searches for books based on criteria like author, subject, name, serial number, and year of publishing.
6. Enables students to search for books and other e-resources upon successful validation of their login credentials.
7. Tracks membership fees and manages student records, automatically calculates fines, and raises restrictions until fines are paid.
8. User Management:
9. Circulation Management:
10. Online Public Access Catalogue (OPAC):
11. Fee Management:

Why Should Educational Institutes Invest in Library Management Software?

The features mentioned above reveal why educational institutes should invest in library management software. Here’s what they gain:

1. Data Management:
   • Generates massive data through daily transactions. Integration with RFID or barcode systems improves data entry accuracy and accessibility. It boosts operational speed for book issues, returns, and registrations. In-built data security features protect data.
2. Time-saving:
3. Reduces the waiting time for students to get or return books, especially during peak exam periods. Library staff can quickly locate and lend books, and students can check book availability online.
4. Utilizes resources like manpower, energy, and cost optimally. Real-time dashboard analytics improve staff productivity.
5. Automates fine collection, sends SMS notifications about due dates and late fees, and allows students to check the status of their books online.
6. Improved Productivity:
7. Streamlined Fine Management: